Calculating the Purchase Cost of a MainBoss Package

MainBoss is a complete maintenance management package for maintenance departments of any size. See the description of MainBoss features .

The price is a one time charge to use the module for this version of MainBoss, although we do advise having a service contract which will keep MainBoss up to date with future versions.

Web training on the best usage of MainBoss may be purchased. Modules may be purchased separately and added to an existing MainBoss configuration for their incremental cost.

Work Order Labor: Managing costs of maintenance workers and contractors
Adds employees, contractors and trades to MainBoss.

Before the job, you can estimate what labor and contractors will be needed. Afterwords, you can record exactly what was used, as well as information such as the cause of the problem, the length of time that equipment was down, and suggestions that might reduce problems in the future.

The Work Order Labor module also provides comprehensive reporting facilities. You can get a quick list of overdue jobs, a summary of all work done on a particular piece of equipment, detailed labor histories, and much more.
MainBoss Service: Two-way communication for workers and clients
Adds the ability, using e-mail, to automatically notify maintenance workers of their work orders, or notify workers of changes in their work orders.

If the Web Access module has been purchased, those e-mails will have a URL to a web page containing the work order.

The MainBoss Service module will automatically process requests that have been sent in by e-mail rather than the manual method build into MainBoss.

Submitters receive automated e-mail acknowledgments at various points in the progress of the work, keeping them informed and in the loop without needing "hand-holding" from maintenance personnel.

The less you have to talk to people on the phone, the more time you have for actual maintenance work.
Web Requests: Submitting work requests via the Web
This facility makes it possible for authorized people to submit work requests through a web site. Submitters specify their e-mail addresses, which are then checked against a list of authorized addresses.

If an address is properly authorized, the web site opens a page that allows the user to submit a simple request consisting of a subject line, a description of the problem, and an optional priority ranking. The resulting request is placed directly in the MainBoss database. Users receive automatic acknowledgments using the MainBoss Service module (discussed above).
Web Access: Giving your workers web access to their work orders
This module makes it possible for workers to view assigned work orders over the web. (If you have the "MainBoss Requests" module, workers can also see assigned requests.)

Workers identify themselves to the web site with a standard Windows login name and password. The workers then see any assigned work orders that are currently open, as well any assigned requests that are classified as "in progress." Clicking the entry for a work order or request will open a web page that shows the most important information from that record: exactly what a worker needs to do on a job.

When a job is finished, workers can use a web page to close the work order. this includes recording the actual time spent on the job, as well as the quantity of materials used (provided that materials appeared on the work order when it was originally written up).

Workers can access these web pages using any web-enabled device. this includes high-end mobile devices (e.g. an iPhone or Android) as well as conventional computers.
Planned Maintenance: Scheduling inspections and preventive maintenance
Scheduling inspections and preventive maintenance is one of the most important functions of a CMMS—you can switch from reactive maintenance (where you're always playing catch-up) to proactive maintenance (where your work is more predictable and things go wrong less often). MainBoss can schedule maintenance jobs by calendar (e.g. "every three months"); by meter (e.g. "every 3000 miles"); or both.
Inventory: Managing spare parts and other materials
Adds materials and storerooms to MainBoss. Equipment now has parts lists. Inventory costs, usage and location are keep track of by MainBoss.

Work orders have an added component to estimate and keep track of materials used in the work order.

Your work depends on the parts and materials you use—if you don't have the parts, you can't do the job. MainBoss has facilities that let you record what you have in every storeroom, letting you find parts quickly. (No more wandering from storeroom to storeroom looking for what you need.)

You can easily get reports on current inventory levels, including a list of materials that need to be reordered. In this way, you can make sure you never run out of the parts you need.
Purchasing: Purchasing and Receiving
Your department uses purchase orders to pay for materials and for the services of outside contractors. The Purchasing module lets you create such purchase orders so that you can track your expenses.

Even if you already have purchase order software, you can use the MainBoss purchasing facilities as a "purchase request" system: an easy way to write up preliminary purchase orders before creating real ones with your existing processes.
Accounting: Dealing with general ledger accounts
The Accounting module adds cost centers to MainBoss and ties the cost centers to your organization's general ledger accounts associated with the various expenses and revenues of your department.

MainBoss Accounting Records can be exported for use by other programs.
Unlimited MainBoss Requests: Tracking problem reports
When someone reports a problem with your equipment and facilities, you can't let the report fall through the cracks. Work request management lets you record the problem reports you receive and make sure they're being handled. For some organizations, work request management is all you need: simple information on the work you need to do.
MainBoss Requestors can be in acquired in groups of 50 requestors
After 200 requestors it is less expensive to get Unlimited requestors
MainBoss Requests: Tracking problem reports
When someone reports a problem with your equipment and facilities, you can't let the report fall through the cracks. Work request management lets you record the problem reports you receive and make sure they're being handled. For some organizations, work request management is all you need: simple information on the work you need to do.

The Request Module is the only module included in the Free Version of MainBoss.
MainBoss Requestors are bought in groups of 50 requestors at a time
After 200 requestors the price does not change, and the actual number of requestors in unlimited
MainBoss Users: People who can use all parts of MainBoss
MainBoss can be installed on as many computers as you wish, but only MainBoss users can use the MainBoss program. Theres is no charge for the first MainBoss user.
MainBoss users are bought in groups of 5 users.
and Annual Support would be per year

Discount available to upgrade from MainBoss Basic

Customers who have MainBoss Basic and have a current support contract receive a discount on the price of the full MainBoss system. The discount requires that you purchase a minimum MainBoss configuration. If you purchase the required minimum configuration the discount will be the full price of your MainBoss Basic system. Please see Upgrading from MainBoss Basic to MainBoss to calculate the price of the upgrade.

The above figure is not an official price quotation and applicable sales taxes are not included.

Please contact for an official price quotation.

We also provide training and implementation services.