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This report projects future equipment replacements, based on information in the Value section of your equipment records.
- For equipment currently in use, the remaining life is based on the equipment's "Scrap Date". If a "Scrap Date" has not been entered, MainBoss calculates such a date by adding the "Purch Date" plus the "Typical Life".
- For future equipment purchases, lifespan is based on "Typical Life". For example, suppose that you are projecting replacement schedules by five years, and a particular piece of equipment has a "Typical Life" of two years. MainBoss assumes that the current equipment will last until its "Scrap Date" and then be replaced by the same kind of equipment. The replacement is then expected to last for another two years, and then be replaced by another similar piece of equipment that also lasts two years.
- Replacement cost is based on the "Replacement Cost" from the equipment records, adjusted with a compound rate of inflation relative to the "Date Estimated". If no "Replacement Cost" is given in the equipment record, MainBoss projects a replacement cost based on the original cost, the purchase date, and the specified rate of inflation.
To produce a replacement schedule report, select Units —> Reports —> Replacement Schedule from the menu. MainBoss opens a window that contains the following:
- Building: Lets you restrict the report to equipment in a specified range of buildings.
- Equipment: Lets you restrict the report to equipment with a specified range of identifier codes.
- Unit Category: Lets you restrict the report to a specified range of equipment types.
- System: Lets you restrict the report to equipment in a specified range of systems.
- Ownership: Lets you restrict the report to equipment with a specified range of owners.
- Grouping: This area lets you control the way the report is organized. Most of the options organize the report into sections. Each such section contains yearly subtotals for replacement costs.
For example, if you click Building, each section of the report covers a particular building. Within a building section, there are subtotals giving replacement costs for each year of the time range covered, plus a final total for that building during all the years reported. All reports end with grand totals for all the replacements specified.
- Building: Organizes the report into sections with each section covering the equipment in a particular building.
- System: Organizes the report into sections with each section covering the equipment associated with a particular system. The first section deals with equipment that have no associated system.
- Category: Organizes the report into sections with each section covering a particular equipment type.
- Ownership: Organizes the report into sections with each section covering a particular owner.
- No Grouping: Does not organize the report into sections. Therefore there are no section subtotals, although there are still subtotals for every year covered. There is also a grand total for all replacement costs at the end of the report.
- Calculation Values: This area lets you specify values for calculating replacement costs.
- Starting Year: The first year to be covered by the report. By default, this is the current year; however, you can change it to some other year.
- Number of Years: The number of years to be covered by the report. By default, this is five years; however, you can change it to some other length of time.
- Inflation Rate: The inflation rate to be used in calculating replacement costs. This is specified as a percentage with two decimal places. For example, a value of 2.50 indicates an inflation rate of 21/2%.
- Preview: Displays the report on the screen. This gives you a chance to see what will be printed out when you click Print.
- Print: Prints the report on the current printer. (The name of the current printer is shown above the row of buttons.)
- Print Setup: Lets you change printers if your computer is connected to more than one printer. It also lets you change the page setup for the printer, including paper size, margin size, and so on.
- Export: Writes the information of the report to a file, in a format that can be used by other programs. There are two possible formats:
- Text format writes the information as plain text.
- DBF format writes the information as a DBF database. This can be opened by programs like Microsoft Excel and Access. For more information, see Exporting Data.
- Close: Closes the print window.
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