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The Maintenance Status report gives you a quick overview on preventive maintenance for one or more units. For each selected unit, the report shows the most recent preventive maintenance work order and the next expected preventive maintenance work order. In other words, it shows you the last PM and the next PM.
To begin printing a Maintenance Status report, select Units —> Reports —> Maintenance Status from the menu. MainBoss opens a window that contains the following:
- Building: Lets you select a range of buildings whose units will be included in the report.
- Unit: Lets you select a range of units (equipment and spaces) to be included in the report.
- Task: Lets you select a range of preventive maintenance tasks to be included in the report.
- Preview: Displays the report on the screen. This gives you a chance to see what will be printed out when you click Print.
- Print: Prints the report on the current printer. (The name of the current printer is shown above the row of buttons.)
- Print Setup: Lets you change printers if your computer is connected to more than one printer. It also lets you change the page setup for the printer, including paper size, margin size, and so on.
- Export: Writes the information of the report to a file, in a format that can be used by other programs. There are two possible formats:
- Text format writes the information as plain text.
- DBF format writes the information as a DBF database. This can be opened by programs like Microsoft Excel and Access. For more information, see Exporting Data.
- Close: Closes the print window.
For general information on MainBoss reports, see Reports.
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