Adjustments

< Previous section | Table of Contents | Index | Next section >

Keeping an accurate inventory requires constant attention. Occasionally the count according to the computer will need to be adjusted to account for changes in inventory levels or location. Possible adjustments include the following:

Inventory issues: Although MainBoss automatically records materials that are issued in connection with work orders, sometimes you may issue items from inventory for some other reason. For example, if your maintenance department gives some of its materials to another department, this change in inventory count should be recorded as an inventory issue. For more information, see Inventory Issues.
Physical counts: Most organizations make periodic checks of stock levels by physically counting the number of items in a storeroom and comparing that to the records kept by MainBoss. If there is a discrepancy, the MainBoss records should be changed so that they agree with the physical count. For more information, see Physical Counts.
Inventory transfers: When stock is moved from one storeroom to another, you should record the transfer in MainBoss's records. This ensures that MainBoss always has accurate records on what is stored where. For more information, see Inventory Transfers.
Valuations: A valuation assigns a monetary value to your current stock of some item. Typically, MainBoss assumes that the value of an item is its original purchase price. However, there are situations where you might want to specify a different price (for example, if the market value of some item has changed significantly since it was first purchased). For more information, see Inventory Valuations.
Price quotes: MainBoss lets you record price quotes received by suppliers. For more information, see Price Quotes.
Other inventory adjustments: There are many other types of inventory adjustments that might be of interest to some organizations. For example, you might want to keep detailed records of losses due to vandalism or theft, or you might have to account for some type of change in inventory that is unique to your organization. To deal with such needs, MainBoss allows for inventory adjustments not covered by other adjustment categories. For more information, see General Inventory Adjustments.