Physical Counts

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Keeping an accurate inventory, even with a perpetual inventory such as the one in MainBoss, is notoriously difficult. For this reason, most organizations periodically take a physical count of their stock.

There are several common approaches to taking a physical count of your stock:

After taking inventory (by any of the above methods), you should compare the numbers from the physical count to the numbers in MainBoss's records. If there is a disagreement, you should update MainBoss's records to reflect the actual numbers.

Before doing a physical count, you can use the Inventory Status Report to print out a physical count sheet: a list of all your inventory sorted according to building and storeroom, with boxes where you can enter the actual item count found. For more information, see Inventory Status.

If you know the reason for discrepancies between MainBoss's records and a physical count, you should make a specific adjustment. For example, if the process of taking inventory reveals that some units have been broken, you should record the breakage using an adjustment. For more about miscellaneous adjustments, see General Inventory Adjustments. In general, you only use "physical count" adjustments when you discover a discrepancy and do not know how the discrepancy arose.

To specify a physical count adjustment, select Inventory —> Adjustments —> Physical Count from the menu. MainBoss opens a window that contains the following:

Note: Preserve Unit Cost and Preserve Total Cost control automatic adjustments by MainBoss. You can also type in a "Unit Cost" or a "Total Cost" explicitly in the "After" line. If you type in a new unit cost, MainBoss automatically adjusts the total cost, and vice versa.

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