Attachments

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Many organizations have online information associated with equipment and/or spaces. For example, a manufacturing plant might have schematic diagrams showing how to make a certain kind of repair, while a rental management company might have an online document that states contractual agreements with a particular tenant.

In such cases, it is useful to attach drawings, documents, and other types of files to the records in MainBoss. This makes it easier for your management and workers to locate information that might be relevant to a particular task.

An Example: As an example of how this works, consider the case of a rental management company that provides maintenance services to a number of tenants in an office building. Whenever a tenant signs a lease, the company prepares a Microsoft Word document specifying any special contractual agreements between the tenant and the management company.

Obviously, there are times when it might be useful for the maintenance department to check the contractual agreements that have been made with a particular tenant. Therefore, in the MainBoss Space table entry for each tenant's office, the company specifies the name of the file that contains the relevant document. It is also necessary to tell MainBoss that this file should be opened with Microsoft Word.

Once this information has been set up, anyone looking at the Space table entry can open the document file directly from MainBoss. This means that MainBoss starts Microsoft Word to display the file; you can also use Word's usual facilities for printing the file, editing it, and so on.

The same principle applies for other types of files. For example, if you have a CAD-CAM file providing a schematic diagram for some piece of equipment, you can record the name of that file in the appropriate Equipment table entry. You must also specify the name of a CAD-CAM program that will let you view the drawing file.