On Order Report

< Previous section  |  Table of Contents  |  Index  |  Next section >

This report lists all inventory items currently on order. Note that an item is considered to be on order if it appears in an open or issued purchase order. (An open purchase order is one that has been filled out but has not yet been sent to the supplier; therefore, an item is technically considered to be "on order" even if the supplier hasn't actually been sent the order. An issued purchase order has been sent to the supplier.)

The first step to printing a on-order report is to select Inventory —> Reports —> On-Order from the menu. MainBoss displays a window that contains the following:

• Inventory Item: Lets you restrict the report to a given range of inventory items.
• Vendor: Lets you restrict the report to items on order from a given set of vendors.
• Grouping: The options in this area specify how the report should be organized.
  • Vendor: If this option is selected, the report is broken into sections, with each section showing the items ordered from a specific vendor.
  • Inventory Item: If this option is selected, the report is broken into sections, with each section showing orders for a single item.
• Summary: If this option is selected, each "section" of the report only occupies a single line. This means that if you select Vendor under "Grouping", there is a single line for each vendor indicating how many items have been ordered through that vendor.

  If you select Inventory Item under "Grouping", there is a single line for each inventory item on order, showing the quantity of that item on hand, the quantity on order, the quantity received, and the balance on order.

• Detail: If this option is selected, the report provides more detailed breakdowns of what is on order. This means that if you select Vendor under "Grouping", each vendor section contains a line for each type of item ordered from the vendor. The line tells when the item was ordered, the quantity ordered, the quantity received, and the balance on order.

  If you select Inventory Item under "Grouping", each item section contains a line for each outstanding order for that item. The line tells the date the item was ordered, the quantity ordered, the quantity received, and the balance on order.

• Preview: Displays the report on the screen. This gives you a chance to see what will be printed out when you click Print.
• Print: Prints the report on the current printer. (The name of the current printer is shown above the row of buttons.)

• Print Setup: Lets you change printers if your computer is connected to more than one printer. It also lets you change the page setup for the printer, including paper size, margin size, and so on.
• Export: Writes report information to a file, in a format that can be used by other programs. There are two possible formats:
  • Text format writes the information as plain text.
  • DBF format writes the information as a DBF database. This can be opened by programs like Microsoft Excel and Access. For more information, see Exporting Data.
• Close: Closes the print window.

< Previous section  |  Table of Contents  |  Index  |  Next section >