Resources

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The Resources section of a work order deals with materials and labor. More specifically, it deals with:

• Items: Spare parts and other materials needed in the job. For more, see Inventory Item Records.
• Hourly inside: Work done by your own employees and paid by the hour. For more, see Hourly Inside.
• Per job inside: Work done by your own employees and paid on a per job basis. For more, see Per Job Inside.
• Hourly outside: Work done by outside contractors and paid by the hour. For more, see Hourly Outside.
• Per job outside: Work done by outside contractors and paid on a per job basis. For more, see Per Job Outside.
• Miscellaneous: Miscellaneous expenses, such as service charges or equipment rentals. For more, see Work Order Miscellaneous Costs.

The actions you can perform on these resources are:

• Demand: For materials, this means reserving the materials for use in this particular job. For people, this means assigning workers to do the job. For miscellaneous costs, this simply means recording that the work order incurred a particular type of expense.
  
  Demands are typically made before the job begins, but can be made afterward too.
• Actual: For materials, this means recording what was actually used on the job. For people, it means recording the actual time or cost of labor. These records indicate actual figures for the job, as opposed to preliminary estimates. Actual records are usually written up as work is completed; if a job takes place over many days, it's typically better to record actual figures as you go along (e.g. at the end of every workday) rather than leaving everything till the end.

There must be a demand for every actual use of labor and materials.

Sorting the Resource List: In a work order, demands, receipts and actuals are sorted by item or labor record (hourly inside, hourly outside, etc.). When entries have the same item or labor record, they are sorted according to date. More specifically:

• Demands are sorted by entry date: the time/date the entry was first saved, according to the clock on the Server computer (the one where SQL Server is running).
• Actual and Receipt records are sorted according to effective date. The default effective date is the time/date when you first open the editor window to create the record; this is taken from the clock on the computer where you are using MainBoss, as opposed to the computer that holds the database.

Differences in the clocks on different computers can occasionally make it look as if an Actual or Receipt record was created before the Demand.

For more on work orders, see Work Orders. For more on editors in general, see Using Editors.

See Also:

• Demand Item
• Demand Hourly Inside
• Demand Per Job Inside
• Demand Hourly Outside
• Demand Per Job Outside
• Demand Miscellaneous
• Actual Item
• Corrections of Actual Items
• Actual Hourly Inside
• Corrections of Actual Hourly Inside
• Actual Per Job Inside
• Corrections of Actual Per Job Inside
• Actual Hourly Outside
• Corrections of Actual Hourly Outside
• Actual Hourly Outside (with PO)
• Corrections of Actual Hourly Outside (with PO)
• Actual Per Job Outside
• Corrections of Actual Per Job Outside
• Actual Per Job Outside (with PO)
• Corrections of Actual Per Job Outside (with PO)
• Actual Miscellaneous
• Corrections of Actual Miscellaneous
• Receiving Items
• Correcting Item Receipts

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