Corrections of Actual Miscellaneous

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To correct an Actual Miscellaneous record, you start in the Miscellaneous Expenses subsection of the Resources section of the work order. Select the demand corresponding to the Actual Miscellaneous you want to correct. Click Edit to open the Demand Miscellaneous record. Go to the Actuals section of that record, click on the Actual Miscellaneous entry you want to correct, then click Correct. This opens a window where you can correct the record:

Entry Date: A read-only field giving the date that this record was created.

Effective Date: The date/time when the cost was incurred.

User Contact: A read-only field giving your name. This will appear in MainBoss's accounting history to show who made the correction.

Read-only fields: Provide information relevant to the job. This includes the work order number and the estimated cost from the demand.

Demand Miscellaneous Work Order Cost Demanded Cost: The estimated cost that was stated in the original demand.

Manually Enter Cost: If you select this option, you must enter the actual miscellaneous cost in "This Entry".

Use suggested cost: If you select this option, "This Entry" will be set to the cost as taken from the original miscellaneous cost record.

Use demanded cost: If you select this option, "This Entry" will be set to the cost given in the original estimated demand.

This Entry: Corrects the cost. Typically, you fill in the "As Corrected" field with the actual cost—the correct cost, as opposed to the cost you originally recorded. The alternative is to fill in "This Entry" with the difference between the cost you originally entered and the true cost.

For example, suppose the cost was really 3 but you accidentally typed 1 in the original record. You could fill in "As Corrected" with 3 (the correct cost) or fill in "This Entry" with 2 (the difference between what you originally typed and the true cost). "This Entry" may be a negative number if you originally typed in too much.

If you fill in "As Corrected", MainBoss automatically sets "This Entry" and vice versa.

From Cost Center, To Cost Center: Read-only fields telling the cost centers involved in this operation. MainBoss creates accounting records indicating the transfer of money from the first cost center to the second. These fields are only visible if your database has an Accounting license key. For more, see Accounting Facilities.

Save: Saves the current record. The editor window stays open in case you want to make more changes to the same record.

Save & New: Saves the current record and sets up the window for you to enter a new record. Fields in the new record will be blank or set to default values.

Save & Close: Saves the current record and closes the editor window.

Cancel: Closes the window without saving any changes you've made to the record since the last time you saved. When you Save the record, the Cancel button changes to Close, indicating that you can safely close the window without losing any changes.

Close: Closes the window. This button only appears after you've saved changes with Save or before you've entered any data at all. Otherwise, the button is labeled Cancel.

For more on actual miscellaneous records, see Actual Miscellaneous. For more on resources, see Resources. For more on work orders, see Work Orders. For more on editors in general, see Using Editors.

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