Accounting Records

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Many MainBoss operations create accounting records. You can view these records with Administration | Accounting. It may take a considerable length of time for MainBoss to obtain all the accounting records from the database and to display them on your screen.

The Administration | Accounting window contains the following:

Effective Date: Click this heading to sort the list by the effective date specified for the accounting transaction. Click again to reverse the order (from ascending to descending or vice versa).

Type: Click this heading to sort the list by the type of transaction. Click again to reverse the order.

From Cost Center: Click this heading to sort the list by the cost center from which money is being transferred. Click again to reverse the order.

To Cost Center: Click this heading to sort the list by the cost center to which money is being transferred. Click again to reverse the order.

Accounting System Transaction: Click this heading to sort the list by accounting system transaction ID. Click again to reverse the order. (This field isn't currently used, but is provided to support future expansion.)

Cost: Click this heading to sort by the value of the transaction. Click again to reverse the order.

Apply Filter: Lets you set up a filter to select which records should be shown in the table. For more information, see Table Filters.

View: Opens a window to display the contents of the accounting record. The format of this record depends on the type of accounting transaction involved. For example, if the record involves the receipt of an item on a purchase order, MainBoss will display the record using the normal window for receiving items.

Print : Opens a window that allows you to print accounting records. For more information, see Accounting Transaction Report.

Search : Lets you search through the list of records for a particular record. For more information, see Searching for a Particular Record. The Search button has an accompanying drop-down list containing the following:

Find Next: Uses the same search condition(s) as your most recent search and finds the next record in the table that matches the condition(s). If the search reaches the end of the table without finding a matching record, it goes to the start of the table and continues the search.

Find Previous: Same as Find Next except that it goes backward in the table. If the search reaches the start of the table without finding a matching record, it goes to the end of the table and continues the search.

Refresh : Updates the list to reflect any recent changes.

Close: Closes the window.

For an overview of accounting facilities, see Accounting Facilities. For general information on table viewers, see Using Table Viewers.