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Editing Storeroom Records |
This help file applies to an out-of-date version of MainBoss.
The most recent version of MainBoss is MainBoss 4.2.4.
For the latest version of this help file can be found here.
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You create or modify storerooms using the storeroom editor. The usual way to open the editor is to click New Storeroom or Edit in the View section of Coding Definitions | Items | Storerooms.
The storeroom editor window contains the following:
Details section: Shows basic information for the record.
Code: A brief code to identify this record. No two records may have the same code.
Description: A longer description of the storeroom.
External Tag: A short string of characters which can be turned into a bar code associated with this storeroom. For more information, see Bar Code Support.
Map Coordinates: The geographic position of this storeroom. Coordinates are specified in longitude and latitude.
As a special feature, MainBoss makes it easy for you to use Google Maps to specify "Map Coordinates". First, use Google Maps to find the location's geographic position. Then, right-click on the location in the Google Maps display and click Center map here in the resulting menu. Next, click the button in the left-hand panel with the link icon on it (a section of chain). Finally, copy the given URL (beginning with http:) and paste it into the "Map Coordinates" field in MainBoss. MainBoss will extract the longitude and latitude from the Google Maps URL.
Location: The actual location of the storeroom. This can be either a location from the Locations table or a unit from the Units table. For more, see Locations and Units.
Physical Count Sheet Sort Order: A number indicating where this storeroom should appear in the physical count sheet print-out. Storerooms are printed in ascending order by sort order number. (For more information, see Storerooms.)
Comments: Any comments you want to associate with the storeroom.
Storeroom Assignments section: Shows storeroom assignments associated with the storeroom. For more, see Storeroom Assignments.
Temporary Storage and Items section: Shows temporary storage and temporary assignments associated with the storeroom. For more, see Temporary Storage Locations and Temporary Storage Assignments.
Save: Saves the current record. The editor window stays open in case you want to make more changes to the same record.
Save & New: Saves the current record and sets up the window for you to enter a new record. Fields in the new record will be blank or set to default values.
Save & Close: Saves the current record and closes the editor window.
Cancel: Closes the window without saving any changes you've made to the record since the last time you saved. When you Save the record, the Cancel button changes to Close, indicating that you can safely close the window without losing any changes.
Close: Closes the window. This button only appears after you've saved changes with Save or before you've entered any data at all. Otherwise, the button is labeled Cancel.
Show on Map: If this storeroom has map coordinates, MainBoss attempts to open Google Maps to a map showing the storeroom's geographic location. If the storeroom doesn't have map coordinates, MainBoss checks the unit and/or location record that contains the storeroom, then the container of the container, and so on, until MainBoss either finds a record that has map coordinates or else reaches a record with no container.
If MainBoss finds no record with map coordinates, but does find a postal address record containing postal information, MainBoss passes the postal information to Google Maps.
In order to see the geographic location in Google Maps, you must have an active Internet connection and a suitable web browser.
For more on storerooms, see Storerooms. For more on viewing storeroom records, see Viewing Storeroom Records. For more on editors in general, see Using Editors.
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