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The Extras section of the purchase order window lets you specify additional cost entries on the purchase order, over and above the actual cost of inventory items. This might include taxes and delivery charges, as well as the costs of contracted labor and material associated with a work order.
When you click a button to add or edit an extra cost on a purchase order, MainBoss displays a window that contains the following:
- P/O Number: The number of the purchase order being prepared.
- Vendor: The vendor to whom the purchase order will be sent.
- Labor: Click this if the extra charge should be considered a labor cost. If the purchase order is associated with a work order, the extra charge will be included in the work order's labor costs.
- Materials: Click this if the extra charge should be considered a materials cost. If the purchase order is associated with a work order, the extra charge will be included in the work order's materials costs.
- Other: Click this if the extra charge is not for labor or materials. This is the default.
- W/O Number: MainBoss fills in this field with a work order number if the purchase order is associated with a work order. For more about associating purchase orders with work orders, see Creating and Editing Work Orders.
- Cat. No.: Use this field if there is a reference number associated with the extra charge.
- Desc.: A brief description of the purpose for the extra charge. For example, you might enter DELIVERY CHARGE or SALES TAX.
- UOM: If the extra is a measurable item (such as delivery truck mileage), you can specify units of measure for measuring that type of item. For more information, see Units of Measure.
| Note: If you intend to specify a quantity in "Order Quantity", you must specify a "UOM" first. |
- Order Quantity: The quantity of the item that you wish to order. You will not be able to fill a number into this box until you specify a "UOM".
- Unit Cost: The per-unit cost of the item. You will not be able to fill a number into this box until you specify a "UOM".
- Total Cost: The total extra cost for this entry. If you specify both an "Order Quantity" and a "Unit Cost", the "Total Cost" will automatically be calculated by multiplying "Order Quantity" and "Unit Cost". If you specify an "Order Quantity" and then enter a "Total Cost", MainBoss will automatically change "Unit Cost" appropriately.
- Save & New: Saves the current record and clears fields in the window so you can enter a new record.
- Clone: Copies information from the current extra cost entry and creates a new entry containing the copied information.
- Delete: Deletes this entry from the list of extra charges in the original purchase order.
- Save: Saves the current record, but leaves all data as is. You can then continue to edit the same record.
- Cancel: Closes the window. MainBoss discards any information that has not already been saved.
For more on purchase orders themselves, see Creating a New Purchase Order.
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