Users

This help file applies to an out-of-date version of MainBoss.
The most recent version of MainBoss is MainBoss 4.2.4.
For the latest version of this help file can be found here.

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In order for users to access a MainBoss maintenance organization, their SQL Authentication credential names must be recorded in the MainBoss database. When a maintenance organization is first created, the only user who can access the organization is the person who originally created the database.

Important: In order for someone to be able to use MainBoss from several different computers, that person must have the same login name and password on each of the computers. (This is automatically true if you use domains.)

In the procedure described below, you record the Authentication Credentials of people authorized to use MainBoss.

The names in MainBoss's Users list must be individual Authentication Credential names; they can't be groups. In MainBoss, Authentication Credentials are associated with records in order to create an audit trail. This is why MainBoss itself doesn't accept group authorizations—an audit should record exactly who made a particular change, which means tracking the individual Authentication Credential, not just a group name.

Security Roles: When you create a new user record, it has no associated security roles. This means that new users have no permission to do anything in MainBoss, unless you specifically assign them roles. You must therefore assign each user at least one security role if you expect the person to use MainBoss in any way. For more on security roles, see Security Roles.

Note: The person who creates a MainBoss database is automatically given a set of security roles which grant full access to all MainBoss operations.

SQL Server Authorization: In order for someone to use MainBoss, the person's Authentication Credential must be registered in both the MainBoss database and with SQL Server. Only someone with SQL Server Administration privileges can register new users with SQL Server.

The easiest scenario for adding new users to MainBoss is if someone with SQL Server Administration privileges does the work. In this case, MainBoss can automatically register each new user in the MainBoss database and with SQL Server.
If the person who adds new users to MainBoss doesn't have SQL Server Administration privileges, then the process needs two separate steps:

Registering the new users with MainBoss, as described in Registering New Users with MainBoss (which can be done by anyone who's already registered with MainBoss and SQL Server)
Registering the new users with SQL Server, as described in Authorizing Users in SQL Server (which can only be done by someone with SQL Server Administration privileges)