Using Multiple Maintenance Organizations

This help file applies to an out-of-date version of MainBoss.
The most recent version of MainBoss is MainBoss 4.2.4.
This help file does not exist in MainBoss 4.2.4, but the index for that version can be found here.

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Some maintenance departments may decide to license multiple maintenance organization databases. For example, a property management company that services multiple independent properties may choose to have a separate database for each property.

If you have multiple databases, each must have its own separate set of license keys. You may not use the same license keys for multiple databases.

You create each new database following the same procedures described in Creating a Maintenance Organization.
You then record the database's license keys as described in Entering License Keys.
You authorize appropriate users (as described in Users).
On every computer where someone will wish to access a particular database, you follow the steps in Installing MainBoss on Other Computers so that the databases are known on each appropriate computer.
If you are using MainBoss Service, each separate database must have its own email address for receiving mailed-in requests. You must also install a separate MainBoss Service for each database where MainBoss Service will be used. If multiple MainBoss Services run on the same computer, each one must have a different "Service Name". For more information, see Setting Up MainBoss Service.

You will end up with a list of maintenance organizations you may access. One organization is designated as your personal default—whenever you start MainBoss on a particular computer, that computer will start with your default organization on that computer. To switch to another maintenance organization, go to MainBoss's Session menu and select Change Maintenance Organization. MainBoss will display a list of available organizations.

To switch to another maintenance organization:

Go to MainBoss's Session menu and select Change Maintenance Organization. MainBoss will display a list of available organizations:
Select the organization you want, then click Start. MainBoss will open the organization and you can begin working with it.

If you wish to change the default, select the desired database in the above window and click Set Default. This designates the chosen database as the default. From this point on, MainBoss on this computer will start with the selected default. (Note that each user on each computer can have a different default.)

Organization lists are specific to a particular person on a particular computer. You may have different organization lists on different computers. Also, each person on a particular computer may have his or her own personal organization list.