Select For Printing

This help file applies to an out-of-date version of MainBoss.
The most recent version of MainBoss is MainBoss 4.2.4.
This help file does not exist in MainBoss 4.2.4, but the index for that version can be found here.

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Work orders, requests, and purchase orders have a checkbox labeled Select for Printing. The purpose of this is to simplify the task of printing a number of newly created records in a single print run.

For example, suppose you create a number of new work orders (possibly through the use of Unit Maintenance Plans | Generate Planned Maintenance). By default, Select for Printing is checkmarked in every new work order. To print all the work orders you just created, go to Work Orders | Print, go to the Filtering section, and checkmark Select for Printing in the "Work Order Filters" options. (Click Enable Filter in the resulting window.)

This tells MainBoss that you want to print all work orders where Select for Printing is checkmarked. Once you've printed all those work orders, you can click the Clear Select for Printing button (in the window for printing work orders). This removes the checkmark from Select for Printing in all work orders. The next time you ask to print Select for Printing work orders, you'll only print work orders created after you clicked Clear Select for Printing.

A maintenance department might decide to print off work orders at the end of each day. During the day, work orders are created with Select for Printing checkmarked. At the end of the day, you print all work orders with Select for Printing checkmarked, then Clear Select for Printing on all work orders. In this way, you only have to make one work order print-run per day.

The same principle applies to requests and purchase orders. When a new one is created, Select for Printing is checkmarked. Once you've printed requests or purchase orders, you can use Clear Select for Printing to remove the checkmarks and start over again with no records waiting to be printed.

Note: Suppose you use Work Orders | Print to prepare a report of all work orders that have Select for Printing turned on. Then suppose that you spend some time previewing the report before you print it out. Finally, you click Clear Select for Printing. This turns off Select for Printing on all work orders, including any that were created while you were previewing the report. The report won't include those new work orders (because they were created after the report was prepared), but you'll turn off Select for Printing anyway.

This demonstrates that you shouldn't leave a long gap between the time you create a "select for printing" report and the time you Clear Select for Printing. The same principle applies for requests and purchase orders.

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