Demand Per Job Outside

This help file applies to an out-of-date version of MainBoss.
The most recent version of MainBoss is MainBoss 4.2.4.
For the latest version of this help file can be found here.

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A per job outside demand assigns an outside contractor to do some or all of the work associated with a work order. You specify the contractor using a per job outside record; this gives the contractor's name and the per job rate paid by that contractor on this particular type of job. (For more on per job outside records, see Per Job Outside.)

Note: MainBoss has two ways of handling labor expenses: with an hourly rate (where the cost depends on how long the worker takes to do the job) or with a per job rate (where all jobs of a particular type cost the same, no matter how long they take). This section covers per job payments. For more on hourly payments, see Demand Hourly Outside.

To see the Demand Per Job Outside editor, click New Demand Per Job Outside in the Outside subsection of the Resources section of a work order. For more on resources, see Resources.

The Demand Per Job Outside editor contains the following:

Details area: Provides information about the demand.

Work Order: A read-only field identifying the work order.

Per Job Outside: A per job outside record specifying a worker and price paid for the worker on this type of job.

Read-only fields: The editor window contains a number of read-only fields giving information about the per job outside record you've specified. This information is taken from the per job outside record and from other tables in MainBoss. The read-only fields provide details about labor and relevant price information.

If you have the choice of several workers who might be assigned to the job, changing "Per Job Outside" and checking the read-only fields may help you decide who should be assigned to this work order.

Per Job Rate: The worker's cost for this job, as given by the per job outside record.

Already used: A read-only field giving the quantity of work that has already been used on this work order. This amount is set by using Actualize on the demand, and recording that a certain amount of work has already been done. For example, suppose that a worker is painting rooms and is paid by the room. If the job requires painting six rooms and the worker finishes three the first day, you can Actualize a quantity of three rooms at the end of that day. After you do this, "Already used" will show how much work has already been used and actualized.

Remaining: A read-only field giving the amount of demanded work that has not yet been actualized. This is equal to "Estimated Demand" minus "Already used".

Estimated Demand: The total amount of work the worker is expected to spend on this job.

Calculated Cost: Read-only fields giving the expected cost of the demanded work, based on the worker's per job rate. The "Unit Cost" column gives the cost per unit job and the "Cost" column gives the total cost.

Use calculated cost: If you checkmark this box, MainBoss will fill in "Estimated Cost" with the values given in "Calculated Cost". If you don't want to use the calculated cost, leave the checkbox blank and enter an appropriate cost in "Estimated Cost".

Estimated Cost: Can be filled in if you expect the cost to be different than "Calculated Cost" (e.g. if you have to pay the worker more because of the job is being done on a holiday). You can enter a per job rate under "Unit Cost" or the total cost under "Cost".

Actual default: Specifies the default method for calculating costs when someone creates an "actual per job outside" in response to this demand. If the person who records the actual cost has sufficient security permissions, he or she can specify the cost in a different way. However, if the person who records the actual cost does not have permission to specify costs, what you specify on this demand determines the cost that MainBoss will use. Possible options are:

Manual entry: If you choose this option, you expect the person who actualizes this demand to have appropriate security permissions to specify the actual cost of the work.

Current value calculation: If you choose this option, the default is to calculate actual costs from the original per job outside record.

Demand estimate: If you choose this option, the default is to use the "Estimated Cost" in this window as a basis for the actual cost.

Expense Category: The expense category to which this expense belongs. For more on expense categories, see Expense Categories.

Actuals section: Records what the work order actually used (as opposed to the preliminary estimates given in the Details section). The Actuals section also lets you correct any mistakes made in previous "actual" entries.

List: The central part of the window is a list of "actual" entries, specifying actual per job outside labor expenses on this work order.

New Actual Per Job Outside: Lets you record an actual labor expense for this work order. For more information, see Actual Per Job Outside.

New Actual Per Job Outside (with PO): Lets you record an actual labor expense that appears on an associated purchase order. For more information, see Actual Per Job Outside (with PO).

Correct: Lets you correct an existing actual entry. For more, see Corrections of Actual Per Job Outside and Corrections of Actual Per Job Outside (with PO).

New Purchase Per Job Outside: Opens a window where you can add this demand to a purchase order. For more, see Purchase Per Job Outside.

Edit: Lets you edit an existing actual entry. You will not be able to change the cost or quantity specified in the entry; for that, you must use Correct.

View: Lets you view an existing entry in read-only mode.

Delete: Deletes the record that's currently selected.

Refresh: Updates the list to reflect any recent changes.

Search: Opens a window to search for a particular record.

Save: Saves the current record. The editor window stays open in case you want to make more changes to the same record.

Save & New: Saves the current record and sets up the window for you to enter a new record. Fields in the new record will be blank or set to default values.

Save & Close: Saves the current record and closes the editor window.

Cancel: Closes the window without saving any changes you've made to the record since the last time you saved. When you Save the record, the Cancel button changes to Close, indicating that you can safely close the window without losing any changes.

Close: Closes the window. This button only appears after you've saved changes with Save or before you've entered any data at all. Otherwise, the button is labeled Cancel.

For more on resources, see Resources. For more on work orders, see Work Orders. For more on editors in general, see Using Editors.

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