You may wish to e-mail reports to other people or to share reports in some other way. This web page looks at how you can do so.
When you print a report, MainBoss Basic formats the report for the printer you specify. This causes a problem if you want to e-mail a report to someone else, since that other person is likely to have a different printer and the report won't be formatted correctly for that printer.
The solution is to put the report in a format that's intended to work on a large range of printers. The most common suitable formats are PDF (Portable Document Format, created by Adobe Systems) and XPS (XML Paper Specification, created by Microsoft).
In order to create reports in PDF format, you need PDF writing software:
|Note: The above information is simply offered for your consideration. Thinkage Ltd. takes no responsibility for the use of non-Thinkage software and will not provide support for it.|
When you install PDF writing software, the software creates an entry in your computer's list of printers. For example, Adobe Acrobat typically creates a "printer" named Adobe PDF. When you wish to create a PDF file, you typically follow these steps:
If you wish to share the report with someone by e-mail, simply e-mail the PDF file as a message attachment, using your normal e-mail software. You can also save the report like a normal computer file. For example, you might choose to save PDF versions of certain reports at the end of each month in order to keep a month-by-month profile of your operations.
Recipients can read and print PDF files using PDF reading software. You can obtain a PDF reader free by going to adobe.com and clicking the button labeled Get ADOBE READER.
XPS is Microsoft's answer to PDF. XPS writing software is included for free in most versions of Windows. You can also obtain free XPS reading and writing software at https://www.microsoft.com/whdc/xps/viewxps.mspx. (Choose the XPS Essentials Pack.)
When you install XPS writing software, the software creates an entry in your computer's list of printers, usually called Microsoft XPS Document Writer.
The XPS writer creates an XPS file. You can send this file to others as an e-mail attachment, using your normal e-mail software. You can also keep copies of the file if you wish to preserve the report for future use.
Reading XPS: Recipients can read and print XPS files using XPS reading software. XPS readers can be obtained free at https://www.microsoft.com/whdc/xps/viewxps.mspx.
In order to use the free XPS reader, you must have Internet Explorer version 7 or later. If you keep your system up to date with Windows Update, you'll already have this version of Explorer. It is also useful to specify Explorer as your standard software for reading XPS files. To do this, follow these steps:
After you've gone through the above procedure once, you can just open XPS files by double-clicking on them.