MainBoss Maintenance Management Software
MainBoss Maintenance Software is an affordable CMMS system and is priced according to your organization's needs. It is currently in use by many
small departments with a handful of workers, and by large organizations with tens of
thousands of units to keep track of.
For small systems, MainBoss is usable at no charge—see Free MainBoss System for details.
A complete system for a very large site is normally under $15,000—see MainBoss Pricing for details.
MainBoss accesses its data using Microsoft SQL Server.
SQL Server comes in a variety of versions in order to provide
effective service, no matter how much data you have to handle.
(There's even a free version for smaller sites.)
SQL Server is also a known quantity to IT departments;
you may already have it installed at your site for use
with other software packages.
One way to understand the value of MainBoss is to
look at typical work flow: how the software
would help you to do a typical job.
For information, click here.
MainBoss is licensed on a modular basis.
You can pick the functionality you need, without getting any
extras...but more functionality is ready when you are.
You may purchase licenses for the following modules:
Adds employees, contractors and trades to MainBoss.
Before the job, you can estimate what labor and contractors will be needed.
Afterwords, you can record exactly what was used, as well as information
such as the cause of the problem, the length of time that equipment
was down, and suggestions that might reduce problems in the future.
The Work Order Labor module also provides comprehensive reporting facilities.
You can get a quick list of overdue jobs,
a summary of all work done on a particular piece of equipment,
detailed labor histories, and much more.
Adds the ability, using e-mail, to automatically notify maintenance workers of their work orders,
or notify workers of changes in their work orders.
If the Web Access module has been purchased, those e-mails will have a URL
to a web page containing the work order.
The MainBoss Service module will automatically process requests that have been sent in by e-mail
rather than the manual method build into MainBoss.
Submitters receive automated e-mail acknowledgments at
various points in the progress of the work, keeping them
informed and in the loop without needing "hand-holding"
from maintenance personnel.
The less you have to talk to people on the phone,
the more time you have for actual maintenance work.
This facility makes it possible for authorized people to submit work requests through a web site.
Submitters specify their e-mail addresses, which are then checked against
a list of authorized addresses.
If an address is properly authorized, the web site opens a page that allows the user
to submit a simple request consisting of a subject line, a description of the problem, and an optional priority ranking.
The resulting request is placed directly in the MainBoss database.
Users receive automatic acknowledgments using the MainBoss Service module (discussed above).
This module makes it possible for workers to view
assigned work orders over the web.
(If you have the "MainBoss Requests" module, workers can also see assigned requests.)
Workers identify themselves to the web site with a standard Windows login name and password.
The workers then see any assigned work orders that are currently open, as well any assigned requests
that are classified as "in progress."
Clicking the entry for a work order or request will open a web page that shows the most important
information from that record: exactly what a worker needs to do on a job.
When a job is finished, workers can use a web page to close the work order.
this includes recording the actual time spent on the job, as well as the quantity
of materials used (provided that materials appeared on the work order when it
was originally written up).
Workers can access these web pages using any web-enabled device.
this includes high-end mobile devices (e.g. an iPhone or Android) as well
as conventional computers.
Scheduling inspections and preventive maintenance is one of the
most important functions of a CMMS—you can switch from
reactive maintenance (where you're always playing catch-up)
to proactive maintenance (where your work is more predictable
and things go wrong less often).
MainBoss can schedule maintenance jobs
by calendar (e.g. "every three months");
by meter (e.g. "every 3000 miles"); or both.
Adds materials and storerooms to MainBoss.
Equipment now has parts lists. Inventory costs, usage and location
are keep track of by MainBoss.
Work orders have an added component to estimate and keep track of
materials used in the work order.
Your work depends on the parts and materials you use—if you don't
have the parts, you can't do the job.
MainBoss has facilities that let you record what you have
in every storeroom, letting you find parts quickly.
(No more wandering from storeroom to storeroom looking for what you need.)
You can easily get reports on current inventory levels, including a
list of materials that need to be reordered.
In this way, you can make sure you never run out of the parts you need.
Your department uses purchase orders to pay for materials and for the
services of outside contractors.
The Purchasing module lets you create such purchase orders so
that you can track your expenses.
Even if you already have purchase order software, you can use the
MainBoss purchasing facilities as a "purchase request" system: an easy
way to write up preliminary purchase orders before creating real
ones with your existing processes.
The Accounting module adds cost centers to MainBoss and ties the
cost centers to your organization's general ledger accounts associated
with the various expenses and revenues of your department.
MainBoss Accounting Records can be exported for use by other programs.
When someone reports a problem with your equipment and facilities, you
can't let the report fall through the cracks.
Work request management lets you record the problem reports
you receive and make sure they're being handled.
For some organizations, work request management is all you need: simple information
on the work you need to do.
The Request Module is the only module included in the Free Version of MainBoss.
MainBoss can be installed on as many computers as you wish, but only MainBoss users can use the MainBoss program.
Theres is no charge for the first MainBoss user.
If your organization works on a network, you can install MainBoss on as many
computers as you wish, but only people logged in under the licensed login names
can use the MainBoss program.
Click here for a quick introduction to MainBoss's web capabilities.
The price of a MainBoss license depends on the modules you choose and the number of people
you wish to use the software.
MainBoss licenses must cover everyone who uses the software directly on a Windows system, and
also anyone who accesses information over the web through the Web Access module (e.g. workers in the field).
For example, if MainBoss will be used by five people inside your office and ten workers out in the field,
you will need to license 15 users.
With the MainBoss Requests and Web Requests modules, your license must cover the number of people whom
you will authorize to submit requests by e-mail and/or by the web.
A pricing calculator is available at MainBoss Pricing.
MainBoss is distributed as multiple downloads from our web site:
The core MainBoss software: a standalone program which can be installed
on any number of computers in your organization.
MainBoss "ClickOnce" distribution: an implementation of the
core MainBoss software which can be accessed by people using Microsoft's ClickOnce
Web Access: software that allows you to create a web site for use
with MainBoss web modules (described above).
Those who subscribe to our Annual Support Plan
can also obtain the latest software and documentation from the
of our web site.
Support and Documentation
MainBoss gives you the opportunity of an affordable Annual Support Plan
that provides you with both technical support and whatever upgrades/releases become
In this way, you can stay current with the state of the art, obtaining
constant improvements for your operation.
Find out about the specific system requirements for MainBoss.
You can also obtain information about MainBoss by checking out our
list of MainBoss features (PDF) and our
online documentation pages.
These show actual documentation for the software.
For potential customers interested in a VPAT statement (Voluntary Product Accessibility Template, often
required for U.S. government purchases), here is
the VPAT statement for the latest version of MainBoss
(Microsoft Word format).
Support for Languages other than English
The MainBoss program currently operates in French and Spanish. The documentation for the program is only in English and
we rely on
Google Translate to present the documentation in languages other than English.
We do not translate the documentation since the time to do the translation would add delays in releasing MainBoss versions,
and Google Translate is getting better and better.
The major problem in using Google Translate occurs with menu items and the similar in MainBoss. Google Translate may have chosen
a different term the we chose within the program.
MainBoss was designed to support multiple language, and if there is enough interest we can add other languages.
To do the translation we need someone knowledgeable in CMMS and the desired language.
Contact firstname.lastname@example.org For more details.
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